Dispensing Accuracy & Safety

Proof required

Submit a training log covering all sessions (dates, topics, supervising pharmacist name and GPhC registration number for each session), and written confirmation from the supervising pharmacist that the training was completed satisfactorily. All patient or prescription identifiers in any session examples must be anonymised.

What gets checked

• Training log covers all named topics — label reading, prescription interpretation, product selection, quantity calculation, patient counselling, and final check.
• Supervising pharmacist's GPhC (or equivalent) registration number appears in the log.
• Confirmation letter specifies the number of supervised dispensing sessions and the pharmacist's assessment.

Common mistakes

• Training log without the supervising pharmacist's registration number — not verifiable as genuine pharmacy supervision.
• Omitting any of the core topics — a dispensing accuracy check requires competence across the full process, not selected steps.
• Training confirmed by a pharmacy technician alone — registration of a pharmacist is required for this milestone.

Resources

What a verifier looks for

• Verify GPhC registration number of the supervising pharmacist — check against the GPhC register (pharmacyregulation.org/registers).
• Confirm that all six core topics are covered in the training log.
• Ask the student to describe the final accuracy check procedure from memory.

You'll sign in first, then come straight back here.

Proof required

Submit 20 accuracy check documentation forms (adapted from your pharmacy's template or your training programme's format), signed by the supervising pharmacist for each batch or each individual check. Note: any dispensing errors found should be documented accurately — accurate error reporting is a professional and learning requirement.

What gets checked

• All 20 checks are documented individually or in signed batches by the supervising pharmacist — not retrospectively self-certified.
• At least one discrepancy or near-miss is documented — 20 checks with no issues found suggests either very low volume or under-reporting.
• Discrepancy documentation includes the type of error (wrong drug, wrong dose, wrong quantity, labelling error) and how it was handled.

Common mistakes

• Documenting only successful checks — dispensing accuracy training must include learning from near-misses.
• Checks performed without direct pharmacist supervision — this is both a safety issue and violates the proof standard.
• Batch supervisor sign-off without individual check records — the batch signature confirms the period, but individual records must exist.

Resources

What a verifier looks for

• Check that at least one discrepancy or near-miss is documented — if none appear in 20 checks, ask the student to explain.
• Verify that every form has a pharmacist signature — unsupervised checks are not valid.
• Ask the student to describe the most significant discrepancy they found and how it was handled.

You'll sign in first, then come straight back here.

Proof required

Submit the complete portfolio and the competency confirmation letter, signed by a registered pharmacist with their GPhC registration number and the date range of supervision. Self-reflection included.

What gets checked

• Competency confirmation is from a registered pharmacist — GPhC registration number must appear.
• Self-reflection specifically addresses how your accuracy check approach evolved from check 1 to check 20 — not a general summary.
• Portfolio includes all documents — training log, 20 check records, competency letter, self-reflection.

Common mistakes

• Competency letter from a pharmacy technician rather than a registered pharmacist.
• Self-reflection that is uniformly positive — genuine reflection identifies where you nearly missed something.
• Missing documents — all four components are required.

Resources

What a verifier looks for

• Verify GPhC registration number on the competency letter against the public register.
• Ask the student what specific change they made to their checking approach between check 1 and check 20.
• Confirm all four portfolio components are present before accepting.

You'll sign in first, then come straight back here.